At SGI CANADA Insurance Service Ltd., we value our customers and take protection of your privacy seriously. You can rest assured that we'll protect and respect your personal information.
As a property and casualty insurance company operating in Manitoba, the collection, use and disclosure of your personal information and personal health information is governed by the Personal Information Protection and Electronic Documents Act and the Application for Insurance you complete when you request a policy of insurance.
SGI CANADA Insurance Services Ltd. maintains the privacy of your personal information in accordance with the law and this notice.
We protect your personal information by:
- Limiting employee access to your personal information - only employees who need to know your information in order to do their job can access your personal information.
- Maintaining physical, electronic and procedural safeguards to keep your personal information safe and confidential.
- Requiring our employees to sign a Confidentiality and Non-Disclosure Agreement annually to protect and hold your personal information in confidence.
- Most access to our system, internally or externally, leaves a footprint. Those transactions monitored leave a trail of the access code of the person using the system and the day, time and what customer information was accessed.
- If we share your information with a third-party service provider, we give them the least amount of information needed to provide the service we require, we restrict their ability to use the information for any other purpose and we require these individuals to keep your information safe and hold it in confidence.
Collect - to gather, receive or record personal information or personal health information from any source, in any format and by any means.
Disclose - to make personal information available outside of SGI CANADA Insurance Services Ltd.
Personal information - information about an identifiable individual - does not include aggregate information that cannot be associated with a specific individual.
SGI CANADA Insurance Services Ltd. - means SGI CANADA Insurance Services Ltd. and our group of companies.
Third party - an individual or organization other than the customer, the customer's agent or SGI CANADA Insurance Services Ltd.
Use - the treatment, handling or management of personal information by SGI CANADA Insurance Services Ltd.
SGI CANADA Insurance Services Ltd. collects your personal information to conduct our business. As a general statement the personal information and personal health information we collect is obtained with your explicit consent. However, SGI CANADA Insurance Services Ltd. may collect information about you without your explicit consent to assist us in determining your entitlement to a benefit under an insurance policy, plan or contract. SGI CANADA Insurance Services Ltd. will, for the purposes of determining if we will issue you an insurance policy or provide you an insurance benefit, collect information about you from other insured persons, witnesses, law enforcement, technical experts we hire, hospitals, health care providers, medical practitioners, credit companies, underwriting tracking systems, other insurance companies, insurance brokers and our group of companies.
Depending on the service or product you require, SGI CANADA Insurance Services Ltd. may collect and retain the following information:
- Contact information for all insured persons including name, address, home and work phone numbers, fax numbers, email address and cellphone number.
- Birth date, age, gender, marital status and family status.
- Financial information including banking information, credit card information, credit rating, payment history and tax returns.
- Property information (e.g., property values, mortgage or leasing information, etc.).
- Prior claim history and any information needed to adjust those prior claims (e.g., witness statements, damage estimates, claim file investigations, etc.).
- Information about you or the property you are insuring from underwriting tracking systems and other insurance companies.
- Any information needed to adjust an insurance claim (e.g., witness statements, damage estimates, claim file investigations, property valuations, etc.).
- Information about your transactions with us and products and services you use.
How we use your information
The personal information described above is shared between various departments within SGI CANADA Insurance Services Ltd. and with our business partners (e.g., brokers, lawyers, process servers, medical or financial consultants, and other technical experts) for providing you insurance, adjusting a claim and meeting our general business needs including:
- To verify your identity.
- To confirm your application information and understand and assess your insurance needs.
- To underwrite insurance risks on a prudent basis.
- To provide the benefits to which you are entitled.
- To respond to inquiries, questions and concerns and to communicate with our customers.
- To detect, investigate and prevent fraud.
- To comply with requests from law enforcement agencies.
- To assist customers with insurance financing options.
- To conduct litigation that arises out of our business including collecting a debt or enforcing an obligation owed to us by you.
- To conduct business audits.
- To meet legal and regulatory requirements.
- To conduct surveys and internal business analysis, gather broad demographic information, compile statistics for research, and develop products and services.
- To respond to your requests for access to information, privacy concerns or requests for corrections in your personal information.
- To comply with the law.
- To notify you of other products and services to meet your needs.
- To conduct public education and loss prevention campaigns regarding insurance concerns.
- To improve business processes and business systems through secured data testing.
Disclosing your information
When you make an application for insurance, you consent to the disclosure of your information to:
- Your broker or agent.
- Insurance tracking or reporting agencies used by SGI CANADA Insurance Services Ltd.
- Service providers who deliver a service or program on our behalf (e.g., independent adjusters, lawyers, accountants, etc.).
SGI CANADA Insurance Service Ltd. is required to comply with the Personal Information Protection and Electronic Documents Act. This act not only sets out our obligations to protect your personal information, but indicates when that information may be disclosed without your consent. Without your consent, we can share your information:
- To respond to a subpoena, warrant, court order or other comparable legal process.
- With other departments within SGI CANADA Insurance Services Ltd. and our group of companies.
- With law enforcement for enforcing the laws or carrying out a lawful investigation.
- With other municipal, provincial and federal government ministries and agencies for the purpose of determining eligibility for programs and services, and for investigating fraud.
- With our service providers who deliver a service or program on our behalf (e.g., independent adjusters, lawyers, accountants, etc.).
- For debt collection.
- With the Privacy Commissioner.
- With Canada Revenue Agency for collecting money owed to the Government of Manitoba or Canada.
If you request or consent to the release of your information to a third party, SGI CANADA Insurance Services Ltd. will release your information as requested.
Please note SGI CANADA Insurance Services Ltd. often releases de-identified personal information to other businesses to facilitate our business needs (e.g., reinsurance companies).
Information collected and disclosed by SGI CANADA is retained in Canada. However, if you have purchased an insurance product that provides Legal Expense insurance, to provide this service, SGI CANADA must share your name, policy number, postal code, and the type of insurance coverage you have purchased with our service provider DAS Legal Protection Insurance Company Limited. This information is retained by DAS in both Canada and the United Kingdom. Any questions regarding same may be directed to our Privacy Department.
Retention and destruction of information
We keep your information only as long as we need it:
- to provide the business products and services identified; and
- to meet any legal or regulatory requirements.
When we no longer require or need your personal information, it is destroyed in a secure and confidential manner.
Subject to any lawful restriction, you have the right to obtain a copy of the personal information or personal health information SGI CANADA Insurance Services Ltd. collects about you. You may also request an amendment to any information on your file that is incorrect. To ensure that we have accurate information, please notify us when there are changes to your personal information.
When you are asked to provide your consent, it's your right to refuse permission to obtain, use or disclose your personal information. You also have the right to withdraw your consent at any time. If you chose to exercise these rights, we'll continue to make every effort to provide you with quality products and services; however, the service provided may be impacted.
If you want to:
- Access your personal information or have your information corrected.
- Change your consent with respect to how we collect, use or disclose your personal information. Please note that SGI CANADA Insurance Services Ltd. cannot refuse to disclose your information if we are required by law to provide this information to another third party.
- File a complaint about our privacy policies or the manner in which we've handled your personal information.
- Inquire about any other privacy questions or concerns.
SGI, SGI CANADA and SGI CANADA Insurance Services Ltd.
Chief Privacy Officer
2260 - 11th Ave.
Regina, SK S4P 0J9
If you believe your privacy rights have been violated...
First, contact SGI CANADA Insurance Services Ltd. Privacy Department. An officer will review your concerns and try to resolve them. If you are not satisfied with the outcome of an inquiry or complaint, you may address your concerns to:
Office of the Privacy Commissioner of Canada
112 Kent Street
Place de Ville
Tower B, Third Floor
Ottawa, ON K1A 1H
1-800-282-1376 (toll free)
Our group of companies
Saskatchewan Government Insurance
Coachman Insurance Company